THE POSITION The primary job responsibilities include, but are not limited to, reviewing department processes and initiating improvement, management of Accounts Payable department and oversight to ensure the departments are progressing appropriately. These responsibilities include oversight of an Accounts Payable team of 4. Annual tax filings are prepared by this position in relation to 1099's. This individual is expected to be the subject matter expert in accounting coding and leading coding improvement initiatives. This position will also assist in preparing for and completing the annual financial statement audit. The primary responsibilities include, but are not limited to:
Initiate, innovate, and manage process improvements
Manage the deadlines, duties, and individuals on the team
Maintain complete, concise procedures manuals for all tasks of the department
Maintain a thorough understanding of the process and procedures for the department to provide training and guidance to lower-level staff
Assist in problem solving and training
Stay up to date on applicable rules and regulations
Participate in monthly close and reconciliation process
Be a professional in the workplace regarding all things including but not limited to communication, deadlines, work product, and training
Work efficiently and effectively in a team environment
Be willing and able to be cross trained within the Finance Department and provide coverage within the department
Provide feedback and mentorship to staff
Other duties as assigned
Department Specific Responsibilities:
Review and file 1099's annually.
Solution determination for errors and malfunctions in both the Purchasing module of Great Plains ensuring training is provided on errors sources and solutions.
Review and approve payments include checks, ACH, and wire payments on a twice-weekly schedule.
Manage the P-card process, ensure coding is accurate, timelines are maintained, and files receive the necessary review and approval.
Manage Papersave to ensure invoices are being processed promptly and any issues within the system are address timely. This involves working with both IT and the third party to find solutions.
Manage vendor relationships as well as assist in the setup and control of vendor accounts.
Assist in providing relevant reports to management concerning outstanding expenses for Accounts Payable.
Assist in preparing for and completing the annual financial statement audit.
Assist with Purchasing duties.
This is an exempt position, pay DOE, with:
Downtown Anchorage Location
Very Competitive Benefits Package
QUALIFICATIONS - EDUCATION, KNOWLEDGE, & SKILLS “Manager” Designation requires a minimum bachelor’s degree in accounting or related field. “Supervisor” designation will be utilized for all other candidates. Minimum of 5 years of accounting experience required. Solid understanding of accounting, and GAAP is necessary. Significant working experience and proficiency with Microsoft Excel, Word, and Outlook required, and experience with Microsoft Dynamics Great Plains is preferred. Should possess the ability to represent the company in a professional manner, both verbally and in writing. Experience working with not-for-profits, and CDQ groups is a plus. Possess the ability to learn and teach others and work well in a team environment. High regard for accuracy, attention to detail, strong organizational skills, and the ability to prioritize multiple tasks to meet deadlines are required. While not required, we would prefer this position to have Purchasing experience.
PHYSICAL REQUIREMENTS To successfully perform the duties of this position, the employee is regularly required to effectively remain in a stationary position for long periods of time, operate a computer and other office productivity machinery, communicate with others in person and over the phone, and move about inside the office. This position requires the ability to sit, effectively use hands and fingers, talk, and listen, reach with hands and arms, stoop, kneel, and crouch. Occasionally this position may be required to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus. The ability to work in a constant state of alertness and in a safe manner is also a requirement. WORK ENVIRONMENT This position is performed in an office setting with exposure to computer screens and fluorescent lighting. It requires the regular use of a computer, keyboard, mouse, and multi-line telephone system. The noise level in the work environment is usually quiet.